Job Description

The Financial Controller ensures accurate and timely financial controls including cash handling  and bank transactions of all of the hotel finances. The Financial Controller is required to  effectively and accurately use these systems according to its SOP’s, policies and procedures, in  line with hotel and corporate policies and guidelines, and the hotel’s business plan. All work is  carried out in accordance to hotel accounting and financial controls of Uniform System of  Accounts. The Financial Controller is also responsible to bring any finance discrepancies to the  immediate attention of the General Manager.  

Responsibilities: 

• Maintains the accounting of the hotel in XERO according to the accounting schedule of  the Uniform System of Accounts for the Lodging industry (latest edition) 
• Monitors compliance with generally accepted accounting principles (GAAP) and company  procedures. 
• Reviews daily financial transactions and investigates, and corrects errors and  inconsistencies in financial entries, documents, and reports. 
• Determines proper handling of financial transactions and approves transactions within  designated limits. 
• Compiles and analyzes financial information to prepare entries to general ledger  accounts, cost centers and documents business transactions. 
• Responsible for monthly verification of payroll with the coordination of HR including  incentives, overtime, etc…, and monthly accrual for staff benefits and makes general  entries accordingly. 
• Ensure timely payments to stakeholders, staff, suppliers, benefits, etc… 
• Responsible for daily petty cash handling, reconciliation and daily submission of petty  cash expenses for approval & reimbursement of petty cash 
• Responsible for verification of income auditing, receivables & debtors reconciliation. 
• Prepares work papers and supporting schedules for the annual financial review. 
• Staff management and development as agreed to with HR and the General Manager. 
• To ensure that staff accommodation (where applicable) are kept clean and in a perfect  living condition
• To ensure timely training and monitoring of the finance staff in order to maximize the  effectiveness of the staff and develop their potential 
• To organize work schedules for individuals and teams 
• Prepares monthly financial statements to summarize and interpret current and projected  company financial position. 
• Ensure that the Daily Revenue Reports are compiled according to the standards and sent  to the relevant parties before noon. 
• Closely maintains and monitors the fixed assets system. 
• Organize daily, monthly & annual forecast & budgets – and all allocations.
•  Coordinate & conclude timely monthly closing process and reconciliation of general  ledger accounts. 
• Ensuring timely completion of accurate monthly stock taking including its procedures of  all departments of the hotel. 
• Establish and make available all receipts, purchase orders, forms, etc… with the intent  that all transactions are registered in SWISS-PMS 
• Ensure effective and accurate usage of the Materials Control and Purchasing Modules in  SWISS-PMS 
• Overlook and maintain that all facilities’ transactions are registered accurately in SWISS PMS. 
• Responsible for all taxes obligations and processes. 
• Organize and maintain any interface/ structure required with local authority tax systems  where applicable. 
• Preparation of the monthly statutory accounts. 
• Comply with Swiss International’s procedures, practices, cost projections, vision, mission  and values  
• Organizes weekly reports of the financial status (revenues & expenses both consumed  and projected) to the General Manager. 
• Work with both internal and external auditors during financial and operational audits. 
•  Maintain system of accounts and keep records on all company transactions and assets. 
•  Report, analyze, and ensure integrity of all financial information. 
• To address problems and troubleshooting 
• To ensure that the necessary safety and security procedures are adhered to, incl.  Security, Health & Fire Safety 
• Maintain and promote a team work environment with effective and clear communication  amongst co-workers. 
• Set example through professional, friendly attitude towards clients and co-workers,  timely response to clients and co-workers needs and observance of SOPs. 
• To perform any other duties, which are reasonably expected of a Chief Accountant/  Financial Controller or assigned by the General Manager. 

Requirements: 

• Bachelor degree in Business Administration/ Hospitality Management or similar  
• Experienced with Property Management System
• Experienced with Reputation Management System 
• Significant experience in and knowledge of the Hospitality Industry  
• Strong knowledge of cleaning agents & equipment  
• Proofed track of excellent negotiation skills  
• Very good sense of economics 
• Very good sense of discipline  
• Verified analytical and abstract reasoning skills, plus excellent organization skill  ? Demonstrated leadership ability, team management, and interpersonal skills ? Verified analytical and abstract reasoning skills, plus excellent organization skill  ? Excellent written and oral communication skills in English, any other language will be an  asset  
• 1 – 5 years of experience in a similar role 
• Excellent problem resolution skills along with outstanding communication and active  listening skills. 
• Attention to detail and organizational skills are a must. 
• Effective time management skills and ability to prioritize work. 
• Strong Microsoft Office skills & designing skills. 
• Excellent interpersonal and communication skills and the ability to work well with co workers and the public. 
• Ability to work flexible hours. 
• Highly responsible and reliable with a professional presentation. 
• Very good sense of business. 
• Must be in a position to keep secrets and confidentiality considering the kind of sensitive  information that he or she will be privy to. 
• Demonstrated ability to lead initiatives and show skills in follow up, multi-tasking,  leadership and accountability for team actions.