Position Overview:  The GM Office Coordinator is a crucial role, responsible for providing administrative support to the General Manager’s office. The incumbent will excel in communication, reporting, coordination, and organizational skills, ensuring efficient operations of the office. Key responsibilities include managing and organizing meetings, taking accurate minutes, and facilitating seamless communication between the General Manager, department heads and various stakeholders.

Key Responsibilities:

1. Administrative Support:
   • Provide comprehensive administrative support to the General Manager’s office, including managing correspondence, scheduling appointments, and organizing travel arrangements.
   • Maintain confidentiality and professionalism in handling sensitive information and correspondence.
2. Communication and Coordination:
   • Serve as the primary point of contact for internal and external communications on behalf of the General Manager.
   • Facilitate effective communication between the General Manager and department heads, staff, clients, and other stakeholders.
   • Coordinate and prioritize tasks to ensure timely completion of projects and deadlines.
3. Meeting Management:
   • Schedule, coordinate, and manage all meetings for the General Manager, including arranging venues, sending out invitations, and preparing meeting materials.
   • Attend meetings and take accurate minutes, ensuring all action items are documented and followed up on in a timely manner.
   • Prepare agendas and collate relevant documents for meetings, ensuring all participants are well-informed and prepared.
4. Reporting and Documentation:
   • Prepare various reports, presentations, and documents as required by the General Manager, ensuring accuracy and attention to detail. 
   • Maintain organized filing systems for easy retrieval of documents and information. 
   • Assist in drafting and proofreading correspondence, reports, and other written materials.

   
   Qualifications:

   • Bachelor’s degree in Business Administration, Communications, or related field.
   • Proven experience in an administrative or coordination role, preferably supporting senior management.
   • Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
   • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
   • Strong organizational and multitasking abilities, with the ability to prioritize tasks and meet deadlines.
   • Attention to detail and accuracy in all work performed.
   • Discretion and confidentiality in handling sensitive information.

   
   Additional Information: This position offers the opportunity to work closely with the General Manager in a dynamic and fast-paced environment. The GM Office Coordinator will play a vital role in ensuring the smooth functioning of the General Manager’s office and enhancing overall organizational efficiency. Competitive salary and benefits package will be offered based on qualifications and experience.

   
   Application Process: Interested candidates are invited to submit their resume along with a cover letter outlining their qualifications and relevant experience to hr.lahore@royalswisshotels.com . Please include “GM Office Coordinator Application” in the subject line. Only shortlisted candidates will be contacted for further consideration.

    

Deadline: 10^th of April 2024. Applications received after this date, will not be considered.